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Town of Hardenburgh
Preliminary Budget andRegular Town Meeting
November 7, 2019
Town Hall, 51 Rider Hollow Road, Arkville, NY 12406

Present:  Supervisor Fairbairn and Councilpersons Fairbairn, Prior, Schluter and Shaver.
Also present:Town Clerk Thomas Delehanty.

Supervisor Fairbairn called the meeting to order at 7:01 PM and Councilperson Shaver led the Pledge of Allegiance.

MINUTES CORRECTION:

Supervisor Fairbairn moved to correct the minutes of the 10/3/19 Special Tentative BudgetMeeting. Motion seconded by Councilman Schluterand passed with all in favor except Councilperson Shaver, who abstained because she was not present on 10/3.Supervisor Fairbairn moved to accept the 10/3 minutes aswritten. Motion seconded by Councilman Fairbairn and passed with all in favor except Councilperson Shaver, who abstained. Supervisor Fairbairn moved to correct the minutes of the 10/10/19 Regular Meeting. Motion seconded by Councilman Schluter and passed with all in favor. Correction: In Highway Policy amendments, opening of paragraphs #4, #5 and #6, “Each full time employee” for “Each employee”. Supervisor Fairbairn moved to accept the 10/10 minutes as corrected. Motion seconded by Councilman Schluter and passed with all in favor.

BILLS:

Supervisor Fairbairn made a motion to audit the bills, which was seconded by Councilman Prior and passed with all in favor. Supervisor Fairbairn made a motion to accept the bills as audited, which was seconded by Councilman Fairbairn and passed with all in favor. Vouchers approved for payment were #217-254 totaling $23,654.28 in General accounts and $47,320.05in Highway accounts.

BOOKKEEPER: Discussion. Supervisor Fairbairn offered the following Resolution:

WHEREAS: The Town has by Resolution chosen a new Accounting and Payroll Software Provider, and
WHEREAS: Our current 30 year Bookkeeper for the Supervisor Budget Line A1220.11 has tendered his resignation effective December 1, 2019, and
WHEREAS: The Town will have a need to appoint another individual to fill the aforementioned position, and
WHEREAS: There is need to appoint another individual to acquaint themselves with all phases and needs of the Town's responsibilities to provide the raw information for our Accounting and Payroll Provider to complete their responsibilities.
BE IT RESOLVED THAT: Thomas Delehanty shall assume the position of Bookkeeper for the Supervisor Budget Line A1220.11 as of December 1, 2019, and
BE IT FURTHER RESOLVED THAT: The aforementioned individual shall be afforded the remaining salary for 2019 Budget Line A1220.11 which is currently paid on a monthly payroll.
BE IT FURTHER RESOLVED THAT: As the Deputy Supervisor, the Supervisor appoints Vincent Prior as Supervisor's Bookkeeper Budget Line A1220.12 which requires him to be proficient with all phases and needs of the Town's responsibilities to provide the raw information for our Accounting and Payroll Provider to complete their responsibilities, and
BE IT FURTHER RESOLVED THAT: The Town establish an additional Budget Line titled Supervisor Bookkeeper A1220.12 for the remainder of 2019 Budget year and moving forward in future years, and
BE IT FURTHER RESOLVED THAT: Budget Line A1220.12 shall be paid at a hourly rate of $28.00 per hour with accounting and payroll procedure similar to the Assessor Clerk position, and
BE IT FURTHER RESOLVED THAT; Both aforementioned individuals work in concert with each other to learn the requirements of our Provider so that both individuals can individually input all needed information upon either individuals absence, and
BE IT FINALLY RESOLVED THAT: All provisions addressed in this Resolution shall become effective upon passage of this Resolution.

Resolution seconded by Councilman Schluter.

Roll Call Vote:

Councilman John Fairbairn Yes
Councilperson Vincent Prior abstained
Councilman Bill Schluter: Yes
Councilperson Sherry Shaver: Yes
Supervisor Jerry Fairbairn: Yes

Resolution 19-33 adopted

PRELIMINARY BUDGET PUBLIC HEARING: Supervisor Fairbairn moved to open the Public Hearing at 7:32 PM. Motion seconded by Councilperson Shaver and passed with all in favor. Discussion. Supervisor Fairbairn moved to close the Public Hearing at 7:34 PM. Motion seconded by Councilman Fairbairn and passed with all in favor.

Supervisor Fairbairn offered the following Resolution:
WHEREAS: A previous enacted Resolution has established Budget Line Item for the General Fund titled Bookkeeper for the Supervisor # A1220.12, and
WHEREAS: The 2020 Preliminary Budget does not include funding in the General Fund titled Bookkeeper for the Supervisor # A1220.12,
BE IT RESOLVED THAT: The 2020 Budget reflect the aforementioned line item and be funded with sum of $4,400, and
BE IT FINALLY RESOLVED THAT: The Town Board of Hardenburgh adopts the 2020 Preliminary Budget with the above amendment as the Town of Hardenburgh 2020 Final Budget.

Resolution seconded by Councilman Schluter.

Roll Call Vote:

Councilman John Fairbairn Yes
Councilperson Vincent Prior abstained
Councilman Bill Schluter: Yes
Councilperson Sherry Shaver: Yes
Supervisor Jerry Fairbairn: Yes

Resolution 19-34 adopted

Supervisor Fairbairn offered the following Resolution:
WHEREAS: A previously enacted Resolution has established Budget Line Item for the General Fund titled Bookkeeper for the Supervisor # A1220.12, and
WHEREAS: This Line Item needs funding for the remaining 2019 budget year.
BE IT RESOLVED THAT: An appropriation from excess cash funds from the General Fund in the sum of $600.00 be moved to General Fund Line Item titled Bookkeeper for the Supervisor # A1220.12.

Resolution seconded by Councilman Fairbairn.

Roll Call Vote:

Councilman John Fairbairn Yes
Councilperson Vincent Prior abstained
Councilman Bill Schluter: Yes
Councilperson Sherry Shaver: Yes
Supervisor Jerry Fairbairn: Yes

Resolution 19-35 adopted.

HIGHWAY:

A. Have a crew at Rider Hollow: 1 new, 1 residual, 1 rehire from BK years ago.

B. Prior Written Notice Local Law. Insurance providers require this. Town Attorney has been requested (on 10/27)to provide us with guidance, Public Hearing to be scheduled at December meeting.

BRIDGE #2224240:

Additional work required by Engineering firm, cost $43,500! Discussion. Discussion of progress on Ploutz Rd. and Buerge bridges.

REVENUES:

A. Town Clerk Monthly Report for October, check for $452.00.

B. From Trident, check for $500 deductible, case closed.

C. Rebate for Town’s copier lease, check for $86.27.

FYI:

A. From NYS Dept. of Ag. and Markets, Saugerties shelter rated Satisfactory.

B. From CWC: October septic rehabs, etc..

C. From DOT, re. campaign signage on NYS ROWs.

RISING COMMUNITY RECONSTRUCTION PROGRAM:

Generators. Discussion.

JUSTICE:

A. No action for October.

B. Communique for Justice reporting.

SPEAK TIME: Quiet.

Supervisor Fairbairn made a motion to adjourn at 8:04 PM, which was seconded by Councilperson Shaver and passed with all in favor.

Next meeting: Regular Meeting, December 12, 7 PM at Town Hall. Prior Notice Law Public Hearing at 7:30 PM, awaiting confirmation from Town Attorney. Sluiter Insurance to present 2020 proposal at 7:45 PM.

Date: November 12, 2019

Thomas Delehanty, Town Clerk