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Town of Hardenburgh
Regular Town Meeting
March 12, 2019, 7:00 PM
Town Hall, 51 Rider Hollow Road, Arkville, NY 12406

Present:  Supervisor Fairbairn and Councilpersons Shaver, Prior, Fairbairn and Schluter.
Also present:Town Clerk Thomas Delehanty.

Supervisor Fairbairn called the meeting to order at 7:00 PM and Councilman Prior led the Pledge of Allegiance.

MINUTES CORRECTION:

Supervisor Fairbairn moved to correct the minutes of the 02/13/20 Regular Meeting. Motion seconded by Councilman Fairbairn and passed with all in favor. Supervisor Fairbairn moved to accept the 2/13 minutes as written. Motion seconded by Councilman Prior and passed with all in favor.

BILLS:

Supervisor Fairbairn made a motion to audit the bills, which was seconded by Councilman Fairbairn and passed with all in favor. Supervisor Fairbairn made a motion to accept the bills as audited, which was seconded by Councilperson Shaver and passed with all in favor. Vouchers approved for payment were #69-108 totaling $45,241.49 in Highway Accounts, $5,543.70 in General Accounts and $106,626.29 in Fire District annual payments (with new Accounting software, Fire and Ambulance Districts are paid by voucher).

HIGHWAY: Normal winter maintenance. Vehicle and equipment maintenance. Discussion.

RISING COMMUNITY RECONSTRUCTION PROGRAM:

A. From M&M engineering: Additional allowable change orders for Buerge and Ploutz Bridges, additional cost $103,118.30. That will decrease the amount from Community Rising for Bridge #2224240. Discussion.

B. Big Pond Rd. Project. Paper trail through award. Engineer’s probable cost $624,980, Hubbell Inc. winning bid $569,000.

The Supervisor offers the following Resolution approving bid selection and contract agreement between the Town of Hardenburgh, located at 51 Rider Hollow Road, Arkville, NY 12406 and Hubbell Inc., located at 46124 State Highway 30, PO Box 664, Margaretville, NY 12455, relative to the Town of Hardenburgh's New York Rising Community Reconstruction Program, Community Block Grant - Disaster Recovery Big Pond Road Culvert Replacement Project.

WHEREAS: The Town of Hardenburgh released design plans and specifications for the above mentioned project, designed by the engineering firm of Brinnier and Larios, P.C., and requested the submittal of sealed bids from interested contractors in January 29, 2020; and,

WHEREAS: Sealed bids were requested to be delivered by interested respondents no later than 2:00 P.M. February 19, 2020, whereupon ten (10) bids were received by the Town and publicly opened and read by a representative from the engineering firm of Brinnier and Larios, and;

WHEREAS: Hubbell Inc. submitted the apparent low bid, in the amount of $569,000; and,

WHEREAS: The bid submitted by Hubbell Inc. has been reviewed by the above mentioned Project's engineer of record and found to be responsive to the scope called for in the released plans and specifications.

BE IT RESOLVED: by the Hardenburgh Town Board, acting as governing authority of said Town that, contingent on New York Governor's Office of Storm Recovery approval, selects Hubbell Inc. as the Contractor responsible for construction of improvements at the Town's Big Pond Road Culvert site, in the Town of Hardenburgh, with a contract value of $569,000.00.

Resolution seconded by Councilman Schluter.

Roll Call Vote:

Councilman John Fairbairn: Yes
Councilman Vincent Prior: Yes
Councilman Bill Schluter: Yes
Supervisor Jerry Fairbairn: Yes

Resolution 20-15 adopted.

REVENUES:

A. Town Clerk’s February monthly reports – Check for $207.00.

B. From Tax Collector, February tax penalties, check for $588.94.

C. From Ulster County, winter road maintenance contract, check for $41,283.65.

D. From Ulster County, Sales tax 10-12/2019 + Est. 1/2020 - Check for $9,799.56.

FYI:

A. From NYS Ag & Markets, Shelter report – Satisfactory.

B. From MTC, Alder Creek broadband.

C. From CWC, February septic rehabs, loans etc.

D. From UCIDA, review of Tax Exemption Policy for PILOTs. What this could mean? Discussion.

CODE ENFORCEMENT OFFICER: Building permit fee change. Discussion. Supervisor Fairbairn moved by Resolution:

WHEREAS: The Town of Hardenburgh's Code Enforcement Officer has recommended that the Town Board review and amend its Building Fee Schedule pertaining to Garages / Decks / Accessory Buildings 144 sq. ft. from the current fee of $50.00 to $100.00.

BE IT RESOLVED THAT: The Hardenburgh Town Board enacts the recommendation of our Code Enforcement and raises the Fee pertaining to Garages / Decks / Accessory Buildings 144 sq. ft. from its current fee of $50.00 to $100.00.

BE IT FINALLY RESOLVED: This Resolution shall become effective upon passage.

Resolution seconded by Councilman Schluter.

Roll Call Vote:

Councilman John Fairbairn: Yes
Councilman Vincent Prior: Yes
Councilman Bill Schluter: Yes
Supervisor Jerry Fairbairn: Yes

Resolution 20-16 adopted.

JUSTICE:

A. From NYS Comptroller: Uh-oh. Comptroller did not receive proper reporting Oct-Dec.

B. From NYS Comptroller: No action Nov-Jan.

HIKING TRAILS: Councilman Prior spoke on a proposal by the Catskill 3500 Club to install a port-a-potty at the Seager trailhead (end of Dry Brook Road). Would the Town be OK with this? Discussion. Not a problem for the Town (assuming the DEC approves), but the adjoining property owner should be contacted.

SPEAK TIME: Quiet.

Supervisor Fairbairn made a motion to adjourn at 8:00 PM, which was seconded by Councilman Fairbairn and passed with all in favor.

Next meeting: Regular February Meeting, April 9, 7 PM at Town Hall.

Date: March 17, 2020

Thomas Delehanty, Town Clerk