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Town of Hardenburgh
Special Preliminary Budget Meeting
November 4, 7:00 PM
Town Hall, 51 Rider Hollow Road, Arkville, NY 12406

Present:   Supervisor Fairbairn and Councilpersons Schluter and Shaver.
Also present:Highway Foreman Kyle Brewer, Town Clerk Thomas Delehanty.

We will be practicing all COVID-mandated protocols.

Supervisor Fairbairn called the meeting to order at 7:02 PM and Councilperson Shaver led the Pledge of Allegiance.

MINUTES CORRECTION:

Supervisor Fairbairn moved to correct the minutes of the 10/14 Regular Meeting. Motion seconded by Councilperson Shaver and passed with all in favor. Corrections: 1) The 9/9 minutes were corrected (one incorrect date given); 2) The Tentative Budget was passed without amendments. Supervisor Fairbairn moved to accept the 10/14 minutes as corrected. Motion seconded by Councilperson Shaver and passed with all in favor.

BILLS

Supervisor Fairbairn made a motion to audit the bills, which was seconded by Councilperson Shaver and passed with all in favor. Supervisor Fairbairn made a motion to accept the bills as audited, which was seconded by Councilperson Shaver and passed with all in favor. Vouchers approved for payment were #318-338 totaling $27,243.59 in Highway Accounts and $3,090.38 in General Accounts.

TENTATIVE BUDGET: Presentation of 2022 Tentative Budget. Discussion by Board.

Supervisor Fairbairn moved by Resolution to adopt the 2022 Tentative Budget, as amended, as the 2022 Preliminary Budget.

Resolution seconded by Councilman Schluter.

Roll Call Vote:

Councilman John Fairbairn: Yes
Councilman Bill Schluter: Yes
Councilperson Sherry Shaver Yes
Supervisor Jerry Fairbairn: Yes

Resolution 21-23 adopted

HIGHWAY:

A. Kyle Brewer spoke. Looking to purchase a truck (chassis, plow, body) for close to $100,000. A few months out. Spec sheets distributed. Body quote is good for only 10 days. Discussion.

Supervisor Fairbairn moved by Resolution to authorize the purchase from Amthor Welding of a truck body and ancillary equipment, for an amount not to exceed $32,000.00.

Roll Call Vote:

Councilman Bill Schluter: Yes
Councilperson Sherry Shaver Yes
Supervisor Jerry Fairbairn: Yes

Resolution 21-25 adopted

B. Flooding information from storm of Oct. 26-28.

C. Preparation for winter.

REVENUES:

A. Town Clerk October report, check for $10.00.

B. Final payment for UC Light Maintenance Contract, check for $26,254.80.

MSW - ULSTER COUNTY LANDFILL: County proposal to locate a new landfill in Ulster County. Discussion.

Supervisor Fairbairn proposed the following Resolution:

WHEREAS, the Daily Freeman (October 5, 2021) reported that the head of the Ulster County Resource Recovery Agency (hereinafter the “Agency”) board expects a list of potential county-wide landfill sites to be ready before the end of the year; and

WHEREAS, the Agency will keep the list of these potential county-wide landfill sites confidential to avoid public controversy and possible nefarious actions by the landowners of these sites; and

WHEREAS, it appears that the Agency is creating such a list of potential county-wide landfill sites at the direction of the Environmental Committee of the Ulster County Legislature, and

WHEREAS, the Town of Hardenburgh possible landfill sites are located not on NYS DOT inventoried roads nor Ulster County inventoried roads, but rather on Town of Hardenburgh inventoried roads of which some are gravel roads with a “Right of Way of fourteen (14) feet, and

WHEREAS, The Town of Hardenburgh is a rural, scenic and bucolic community that could not withstand the various negative aspects of numerous daily tractor trailer trucks weighing around twenty-five to thirty-two tons ingressing and egressing our highway structure unengineered for said use.

BE IT THEREFORE RESOLVED, that the Town Board of the Town of Hardenburgh hereby establishes as a policy of the Town of Hardenburgh that a county-wide landfill site should not be considered for location anywhere in the Town of Hardenburgh, and

BE IT FURTHER RESOLVED, that the Town Clerk is directed to send certified copies of this Resolution to the Chairman of the Ulster County Legislature, the Ulster County Executive, and the Chairwoman of the Ulster County Resource Recovery Agency Board of Directors.

Resolution seconded by Councilperson Shaver.

Roll Call Vote:

Councilman Bill Schluter: Yes
Councilperson Sherry Shaver Yes
Supervisor Jerry Fairbairn: Yes

Resolution 21-26 adopted

BUDGET PUBLIC HEARING: Supervisor Fairbairn moved to open the Public Hearing at 7:30 PM. Motion seconded by Councilperson Shaver and passed with all in favor. Presentation of 2022 Preliminary Budget. Discussion by Board.

Supervisor Fairbairn moved to close the Public Hearing at 7:45 PM. Motion seconded by Councilperson Shaver and passed with all in favor.

Supervisor Fairbairn moved by Resolution to adopt the Town of Hardenburgh 2022 Preliminary Budget as the 2022 Final Budget.

Resolution seconded by Councilman Schluter.

Roll Call Vote:

Councilman Bill Schluter: Yes
Councilperson Sherry Shaver Yes
Supervisor Jerry Fairbairn: Yes

Resolution 21-27 adopted

TOWN BOARD: Vince Prior was reelected to the Board. He is attending law school, not clear whether he will settle in Hardenburgh after graduation. Discussion. Potential replacements should be considered in case he does not return.

FYI:

A. CWC, October septic rehabs, flood mitigation and loans.

B. From CRC, Oct. 23 bicycle race that passes through Hardenburgh.

. UC Comptroller: Office ramping up for re-election bid, quiet previous to this.

D. Ulster County: Municipal Solid Waste. Resolution 21-26 passed above. DCSWD:

Ongoing project still on the books, but NOT approved, doubt it will be. -->

JUSTICE: Check for $275 received, Town share $160.

BUDGET: Will be starting the 2022 Budget process. Proposing 2% raise for all administrative employees. Tentative Budget meeting will be combined with Regular October meeting, to be advertised.

SPEAK TIME:Quiet.

Supervisor Fairbairn made a motion to adjourn at 8:03 PM, which was seconded by Councilman Schluter and passed with all in favor.

Next meeting: Next meeting: Regular Meeting, December 9, 7 PM at Town Hall. Will discuss Year-End Budget Reconciliation date and Organizational Meeting date. Will request Sluiter Agency rep. for presentation of Insurance renewal proposal.

Date: November 5, 2021

Thomas Delehanty, Town Clerk