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Town of Hardenburgh
Regular Town Board Meeting
April 12, 2018 7:00 PM
Town Hall, 51 Rider Hollow Road, Arkville, NY 12406

Present:   Supervisor Fairbairn and Councilpersons Bellows, O’Reilly and Schluter.
Also present:

Highway Superintendent Charles Storms, Town Clerk Thomas Delehanty.

Supervisor Fairbairn called the meeting to order at 7:02 PM and Councilperson O’Reillyled the Pledge of Allegiance.

MINUTES CORRECTION: MINUTES CORRECTION: Supervisor Fairbairnmoved to correct the minutes of the 3/8/18 Regular Meeting. Motion seconded by Councilman Schluter and passed with all in favor.Correction (of wrong name): the Lipsteins were appointed to the Ethics Committee. Supervisor Fairbairn moved to accept the 3/8 minutes as corrected. Motion seconded by Councilman Schluter and passed with all in favor.

BILLS: Supervisor Fairbairn made a motion to audit the bills, which was seconded by Councilman Schluter and passed with all in favor. Supervisor Fairbairn made a motion to accept the bills as audited, which was seconded by Councilman Schluter and passed with all in favor. Vouchers approved for payment were General #57-78 totaling $9,661.68, Highway #39-66 totaling $35,629.29 and New York Rising #3 for $7,592.45.


A. Presentation by Highway Superintendent Storms. Discussion. Road brooming, repaving.

B. Discussion of personnel issue.


A. Stella DR-NY-4322 – believe all paperwork has been submitted 2/25, we have confirmation of receipt. Discussion.

B. Closure of many 4020 projects.


Awaiting acceptance from GOSR on generators. Should actually get these done this year. Discussion. High price.


Advance ingress/egress consent from Tuscarora owner was forwarded – Done. SMIP (Stream Maintenance Implementation Policy) goes for review and then to Committee. Discussion. One property (Beyea) did not grant ingress/egress.


Cannot meet application deadline. Discussion.


A. Town Clerk monthly report March 2018, check for $322.00.

B. Tax penalties for late payment (March), check for $425.07.

C. Electronic receipt re. DR-NY 4020 PW 8303 final close-out - $108,717.28.

D. UC Sales Tax 12/2017 – 2/2018, check for $9,097.97.

E. From Zen Monastery, yearly donation for transfer station use, check for $1,105.00.

F. From Ulster County – Light Maintenance Contract for Winter Road Maintenance – check for $39,680.55.


A. From UCRRA – re. 2017 MSW and Recycle Report.

B. Town’s insurance info. Discussion of liability coverage. The Town lacks an Employee Handbook. Supervisor Fairbairn, in the capacity of Supervisor/CFO, appointed Councilperson O’Reilly (a licensed insurance broker) to prepare an Employee Handbook for the Town of Hardenburgh. Discussion. Appointment accepted.

C. From CRC – re. Cross Mountain Crusher bike ride through Hardenburgh.

D. From CWC, re. septic rehabs, sewer grants and loans.

E. From Homeland Security, re. Single Audit Report.


A. Justice Audit Report.

B. Justice Report, Dec. 2017 – no action.

C. From OSC, re. bill for Justice action.


Supervisor Fairbairn made a motion to adjourn at 7:50 PM, which was seconded by Councilman Schluterand passed with all in favor.

Next meeting: Next meeting: Regular Meeting,May 10, 7 PM at Town Hall. Councilperson O’Reilly will be unable to attend.

Date: April 17, 2018

Thomas Delehanty, Town Clerk