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Town of Hardenburgh
Regular Town Board Meeting
June 8, 2017, 7:00 PM
Town Hall, 51 Rider Hollow Road, Arkville, NY 12406

Present:   Supervisor Fairbairn and Councilpersons Bellows, O’Reilly and Schluter.
Also present:Highway Superintendent Charles Storms, Town Clerk Thomas Delehanty, Bill and Bernadette Beyea.

Supervisor Fairbairn called the meeting to order at 7:02 PM and Councilperson O’Reillyled the Pledge of Allegiance.

MINUTES CORRECTION:

Supervisor Fairbairnmoved to correct the minutes of the 5/11/17Regular Meeting. Motion seconded by Councilman Schluter and passed with all in favor. Supervisor Fairbairn moved to accept the 5/11 minutes as written. Motion seconded by Councilman Schluter and passed with all in favor.

BILLS:

A.Supervisor Fairbairn made a motion to audit the bills, which was seconded by Councilperson O’Reillyand passed with all in favor. Supervisor Fairbairn made a motion to accept the bills as audited, which was seconded by Councilperson O’Reilly and passed with all in favor. Vouchers approved for payment were General #90-104 totaling $4,579.19 and Highway #83-104totaling $22,204.84.

HIGHWAY BUSINESS::

A. Presentation by Highway Superintendent Storms.

B. Executive Session – Personnel. Packet of info in folder for Board members. Will address next month when all Board members present.

C. Possible NY Bridge grant for flagged bridge by #6801 Millbrook Road. Discussion. Could take 2 years. Supervisor, Highway Superintendent will work on this.

D. Theft of road signs, mostly in Millbrook area. Discussion.

FEMA:

A. From DHSES, re. FEMA now requires proof of insurance, effective 6/5/17.

B. Resolution for Shared Services and Shared Service Agreement. Discussion. Needs more research and communications from involved entities.

RISING COMMUNITY RECONSTRUCTION PROGRAM:

A. Discussion of Generator project.

B. Discussion of Big Pond Stream Crossing project.

RESOLUTION – TO APPROVE BRINNIER & LARIOS, P.C. AS THE ENGINEERING FIRM FOR THE TOWN OF HARDENBURGH’S NEW YORK RISING COMMUNITY RECONSTRUCTION PROGRAM COMMUNITY DEVELOPMENT BLOCK GRANT-DISASTER RECOVERY (CDBG-DR), “BIG POND ROAD CULVERT REPLACEMENT PROJECT”.

WHEREAS, the Town of Hardenburgh Request for Qualifications Evaluation Committee has recommended Brinnier & Larios, P.C. for this project; and

WHEREAS, the Town of Hardenburgh Supervisor has permission, through a Subrecipient Agreement between the Town of Hardenburgh and the Governor’s Office of Storm Recovery, to sign documents pertaining to this project; and

WHEREAS, the Governor’s Office of Storm Recovery is reviewing the process utilized by the Town of Hardenburgh in its procurement of engineering services for the Town to enter into a contract with the aforementioned firm.

NOW THEREFORE BE IT RESOLVED, by the Town of Hardenburgh Town Board, acting as the governing authority of the Town of Hardenburgh, certifies approval of the Town of Hardenburgh Supervisor to execute a contract with Brinnier & Larios, P.C. to perform engineering design services for theabove named project, contingent on Governor’s Office of Storm Recovery approval.

Resolution seconded by Councilperson O’Reilly.

Roll Call Vote:

Councilperson Sherry Bellows: Yes
Councilperson Wendy O’Reilly: Yes
Councilman Bill Schluter: Yes
Supervisor Jerry Fairbairn: Yes

Resolution 17-22 adopted

D. Engineering for Generator project. Discussion. Supervisor Fairbairn offered the following Resolution:

A RESOLUTION APPROVING AN INCREASE IN COMPENSATION FOR ENGINEERING SERVICES PROVIDED BY GREENMAN & PEDERSEN, INC, RELATIVE TO THE TOWN OF HARDENBURGH’S NEW YORK RISING COMMUNITY RECONSTRUCTION PROGRAM COMMUNITY DEVELOPMENT BLOCK GRANT-DISASTER RECOVERY (CDBG-DR) “BACKUP POWER GENERATORS – FIXED INSTALLATION PROJECT”.

WHEREAS, pursuant to Town Resolution and subsequent execution of a Subrecipient Agreement between the NY Housing Trust Fund Corporation and the Town of Hardenburgh, the Town entered into an Agreement between the Town of Hardenburgh and Greenman-Pederson, Inc. on December 9, 2015, in the amount of $18,932.00; and,

WHEREAS, Greenman-Pedersen, Inc. has completed the design plans and specifications for the abovementioned project and those plans and specifications have been reviewed and approved by the Governor’s Office of Storm Recovery; and,

WHEREAS, it was necessary for Greenman-Pedersen, Inc. to complete additional plans and specifications to address the inclusion of elements not included in Greenman-Pedersen Inc’s. original agreement; and,

WHEREAS, Greenman-Pedersen, Inc. requests an additional $3,200.00 in design and engineering fees to complete the abovementioned additional scope, which will bring Greenman-Pedersen Inc.’s total agreement value to $22,132.00.

BE IT RESOLVED by the Board of Supervisors of the Town of Hardenburgh acting as governing authority of said Town that the Town of Hardenburgh, contingent on New York Governor’s Office of Storm Recovery approval, approves Amendment No. 1 of its agreement with Greenman-Pedersen, Inc., which will increase the total agreement value of the engineer’s agreement to $22,132.00.

Resolution seconded by Councilperson Bellows.

Roll Call Vote:

Councilperson Sherry Bellows: Yes
Councilperson Wendy O’Reilly: Yes
Councilman Bill Schluter: Yes
Supervisor Jerry Fairbairn: Yes

Resolution 17-23 adopted

E. Request for payment from Milone & MacBroom. Approximate total now $209,000. Cost for these same services (in-house) for Hinkley Bridge project: ZERO.

F. 6/5/17, met with Brinnier & Larios to discuss and coordinate scope of services.

REVENUES:

A. From UC Dept. of Finance, stumpage fee $710.00.

B. From UC Dept. of Finance, winter road maintenance and annual incentive, $19,672.50.

C. From UC Dept. of Finance, sales tax 1-3/2017, check for $7,856.62.

D. From DHSES, Federal share of DR-NY-4020 PW 8303, $325,900.54. Discussion. Upper Beaverkill, 75%, another approx. $108,000 expected in 6 months to 1 year.

FYI:

A. From Mike, re. Dictator Cuomo’s budget requirement for a County Shared Service Plan.

B. From CEO re. Town Hall: emergency lights need batteries; maintenance of smoke alarms.

C. From UC DOH, re. Zika Action Plan.

D. From CWC – May 5 – septic rehabs (T o H Richard Nelson), grants, etc.

E. From Association of Towns, re. more anti-Tax Cap and Shared Service info.

OLD BUSINESS: Quiet.

CODE ENFORCEMENT OFFICER: Quiet

JUSTICE: From Dept. of State Comptroller, no action for month of January 2017.

NEW BUSINESS: Quiet.

SPEAK TIME:Quiet.

Councilperson O’Reilly made a motion to adjourn at 7:57 PM, which wasseconded by Supervisor Fairbairnand passed with all in favor.

Next meeting: Regular Meeting, July 13, 7 PM at Town Hall.

Date: June 9, 2017

Thomas Delehanty, Town Clerk